Job Opportunities

DIOCESE OF SYRACUSE

(2)JOB DESCRIPTIONS


JOB TITLE: Administrative Receptionist

SUMMARY: This position calls for an individual who will be present in the Retreat House on weekends

and evenings as needed to greet guests, check them in, orient them to the House, collect any fees and attend to their needs while they are here. Work days and times will vary, depending on when guests are here and will be assigned by the Office Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greeting guests and visitors

• Checking-in guests, collecting fees (as necessary), directing guests to their bedrooms,

showing them their assigned meeting room, location of restrooms, coat room, the Chapel, etc.

• Communicating with Group Contacts and Speakers and assisting them in their requests for

equipment, supplies and any changes in room set-up that they require

• Responding appropriately to emergency situations and unforeseen problems (such as power

failure or minor maintenance problems)

• Setting up for Liturgy or Benediction, as needed, and straightening up the Chapel after any

service takes place there

• Answering the phone and taking messages

• Turning off lights, closing windows and locking doors after guests leave

• Other assigned duties

QUALIFICATIONS REQUIREMENTS: Excellent interpersonal skills and an outgoing, friendly personality. Some computer knowledge would be helpful. Ability to work independently and as a team. Able to multitask and set priorities. Ability to think quickly and respond appropriately to a variety of situations. Willing to do whatever needs to be done to provide guests and visitors with a positive experience of their visit to the Retreat House. Able to work flexible hours.

EDUCATION AND/OR EXPERIENCE: Some office and/or hospitality experience preferred .

 

Job Position:  Payroll Specialist

SUMMARY: Performs functions relating to the processing and reporting of lay, religious, and clergy payroll information for the Diocese of Syracuse.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Preparation of the bi-weekly payroll for lay, religious and clergy using the ADP payroll products. This includes gathering and verifying bi-weekly timesheets, keying payroll maintenance, new hires, preparing pay checks for distribution, processing direct deposits, garnishments, and other withholdings.

2. Utilize HR/B system in order to verify information which imports into the payroll system.

3. Verifies quarterly pension billing and monthly health, life, AFLAC, 403B, garnishments and other payroll deductions.

4. Complete NYS Unemployment claim requests.

5. Complete New York State Disability and Workers Compensation forms.

6. Performs all year end processes and verifications in order to produce and distribute accurate W-2 forms.

7. Provides employee salary data for budget forecasting.

8. Performs other related duties as required and assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to work with detail, possess excellent written and verbal communication skills, must be able to maintain confidential information, and work independently. Reasonable accommodations may be made to enable individuals with qualified disabilities under the Americans with Disabilities Act to perform the essential functions of this position.

EDUCATION AND/OR EXPERIENCE:

Associates Degree in Accounting or equivalent from a two year college; 3-5 years related experience and/or training; or equivalent combination of education and experience. Familiarity with ADP PC Payroll for Windows or ADP Workforce Now as well as report writing. Proficient in Microsoft Excel and Word. Experience working with HR system helpful.

Please send resumes to Rosemary Smith, Human Resources: rsmith@syrdio.org